Formulate features, from AI checks to offline capture

AI Image Validation

Formulate looks at what is in the photo and rejects it if the subject is wrong. If a driver is supposed to photograph a tyre and captures the road instead, the form tells them to try again. The AI can also assess condition (worn tyres, cracked surfaces, damaged equipment) and fill related fields automatically.

Confirms the right subject is in frame

Assesses condition: wear, damage, anomalies

Fills related form fields with detected values

Prompts retakes when image quality is poor

Custom models trained on your specific equipment

AI form building and review

Two ways the built-in AI helps you build better forms, faster. Describe the form you need and Formulate drafts it live in the editor for you to refine and save. Then, before you publish, run the AI review: it checks the form's design for the traps that are easy to miss, and takes you straight to each one.

Type what the form is for and the editor builds a first draft

Drafts sensible question types you can adjust

You refine and save, nothing goes live until you say so

Rule checks plus AI judgement on the form's design

Catches hidden-field traps and broken calculated references

Click any finding to jump straight to it in the editor

Approvals that happen without chasing

When someone flags a defect or fails an inspection, the right person needs to know immediately. Formulate routes submissions through approval stages based on rules you define, and escalates automatically if nobody acts in time.

Rules trigger on any field value or condition

Multi-stage sign-off with named approvers

Automatic reminders and escalation timers

Push, email, or SMS notifications

Full audit trail with timestamps and decisions

Standard form features

Validation Rules

Required, min/max, regex, date ranges, cross-field.

iOS & Android Apps

Native apps, offline-first, with all device features.

Conditional Logic

Dynamic fields and sections based on previous answers.

Offline Mode

Full functionality without signal. Syncs on reconnection.

Digital Signatures

Finger/stylus with name, date, and tamper-evident audit.

GPS & Location

Auto-tag every submission, with map view in back office.

Repeating Sections

Add unlimited rows, ideal for multi-item checklists.

Scheduled Forms

Push forms on a daily, weekly, or job-triggered schedule.

PDF Reports

Branded, formatted PDFs generated automatically.

User Management

Roles, teams, and granular permissions for all user types.

Reports & Analytics

Dashboards, trends, and exportable submission data.

Notifications

Push, email, and escalation alerts for any form event.

Shift Capture

Start and end shifts on mobile, with breaks, timings, and location recorded automatically.

Multi-factor Authentication

TOTP for the back office, with per-tenant enforcement policies. Security details →

Trusted Devices

Only admin-approved devices can connect, with short-lived mobile sessions. Security details →