Everything you need, including features you won't find anywhere else.
AI-powered features first, then workflow tools, then the standard essentials. Everything works together.
Most form apps accept any photo you submit. Formulate actually checks it. If a driver is supposed to photograph a tyre and captures the road instead, the form tells them to try again. The AI can also assess condition (worn tyres, cracked surfaces, damaged equipment) and fill related fields automatically.
Your team writes the vehicle reg on a clipboard, then types it into a spreadsheet, then re-enters it on an inspection sheet. With Formulate's OCR, they point the camera at it. One photo fills the field, no re-keying, no errors.
Two ways the built-in AI helps you build better forms, faster. Describe the form you need and Formulate drafts it live in the editor for you to refine and save. Then, before you publish, run the AI review: it checks the form's design for the traps that are easy to miss, and takes you straight to each one.
When someone flags a defect or fails an inspection, the right person needs to know immediately. Formulate routes submissions through approval stages based on rules you define, and escalates automatically if nobody acts in time.
Everything you'd expect, working properly.
Validation Rules
Required, min/max, regex, date ranges, cross-field.
iOS & Android Apps
Native apps, offline-first, with all device features.
Conditional Logic
Dynamic fields and sections based on previous answers.
Offline Mode
Full functionality without signal. Syncs on reconnection.
Digital Signatures
Finger/stylus with name, date, and tamper-evident audit.
GPS & Location
Auto-tag every submission, with map view in back office.
Repeating Sections
Add unlimited rows, ideal for multi-item checklists.
Scheduled Forms
Push forms on a daily, weekly, or job-triggered schedule.
PDF Reports
Branded, formatted PDFs generated automatically.
User Management
Roles, teams, and granular permissions for all user types.
Reports & Analytics
Dashboards, trends, and exportable submission data.
Notifications
Push, email, and escalation alerts for any form event.
Shift Capture
Start and end shifts on mobile, with breaks, timings, and location recorded automatically.
Multi-factor Authentication
TOTP for the back office, with per-tenant enforcement policies. Security details →
Trusted Devices
Only admin-approved devices can connect, with short-lived mobile sessions. Security details →