What we built beyond the form itself
Capture is the easy part. These are the features that handle what comes after it.
Photos checked before the form accepts them
When a field worker takes a photo, Formulate's AI checks whether the right thing is in the frame. If the photo doesn't match what was expected, the form flags it. No more boot photos submitted as tyre evidence.
The camera reads the number plate for you
Point the camera at a number plate, a serial label, a meter, or a barcode and Formulate reads it and fills the field. Works on vehicles, equipment, and documents, anywhere your team currently copies numbers from one place to another.
Show exactly where the problem is
Field workers can draw directly on captured photos to mark exactly where an issue is. Annotations are stored with the submission and visible in the back office.
Approvals without the emails
When a form flags a failed inspection or safety issue, Formulate automatically routes it to the right person. No chasing. Nothing lost in an inbox.
Every form tied to the job it belongs to
Create and assign jobs from the back office. Field workers see their queue in the app. When they submit a form, it's linked to that job, not floating in a list with no context.
AI drafts the form from your description
Tell Formulate what the form is for and the AI drafts it live in the editor, ready for you to adjust, tidy, and save. It gets you past the blank page. You stay in control of what goes live.
Know who is on shift, without asking
Field teams start and end shifts on their phone. Breaks, timings, and location are captured automatically, so your office sees who is working and where in real time, and payroll gets timings it can trust. See shift management →
Shifts and AI form building in action
Both are shown on the screens your team would use.
Workers start a shift when they arrive and end it when the work is done. The phone records breaks, timings and location as they go, so the office gets the shift as it happened.
A one-line description becoming a working draft form, live in the editor.
Describe the form in a sentence and the editor drafts the questions and picks the field types for you. It stays a draft until you publish it, so every question is still yours to change.
The standard features, all included
Form Validation
Required fields, ranges, regex, cross-field rules.
Photo & File Capture
Camera, gallery, and document attachments.
Conditional Logic
Show or hide fields depending on previous answers.
Works Offline
Fill forms without signal. Syncs when you reconnect.
Digital Signatures
On-screen sign-off with name, date, and audit record.
GPS Location
Every submission is tagged with where it was filled in.
Repeating Sections
Add as many rows as needed, great for multi-item checks.
User & Team Management
Roles, teams, and access controls that keep things organised.
PDF Reports
Branded reports generated automatically from any submission.
